Weekly timesheet approval
Everyone submits their week. A manager approves it project by project or returns it with a note, and approved time can no longer be changed by the person who logged it.
How a week gets approved
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Submit the week
Each person submits their timesheet from the week view. By default, anyone who hasn't submitted gets a reminder at 16:00 on Friday.
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Review it in Approvals
Reviewers see each submitted timesheet for the week, with anything unusual flagged.
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Approve or return, project by project
Approve the projects that are right, and return the rest with a note saying what to fix. The person corrects it and submits again.
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Approved time is locked
The person who logged it can't change it. Reopening needs a reason and only works while none of the time is on an invoice.
Checks before a week can be submitted
Some problems stop a submit until they're fixed:
- Billable time that isn't on a project
- Two timed entries covering the same moment
- An entry with no time on it
- A timer still running
Others are warnings the reviewer sees: more than 24 hours on one day, billable time with no charge rate yet, and billable time on a fixed fee project.
Who can approve
| Role | What they can approve |
|---|---|
| Account owner or admin | Every timesheet, on every project. |
| Project owner or admin | Time on the projects they run. |
| The person who logged it | Nothing, unless self-approval is switched on in Settings. It's off by default and each self-approval is recorded. |
Reminders and locked periods
By default, each Monday at 09:00, reviewers get a digest of last week when someone in their team is short, hasn't submitted or left a timer running. Reminders arrive by email and in Raq.com, and can be posted to Slack.
Account owners and admins can also lock everything before a date. After that, nothing in the locked period can be added, edited, deleted, imported, returned or reopened.
Questions about timesheet approval
Can someone add time after their week is approved?
Yes. New time goes in as a draft and is submitted as before. The approved entries stay exactly as they were.
Does approval cost extra?
No. Approvals are part of Time Tracker, which has no charge.
Does the week start on Monday?
Yes, unless the account was set up in the US, where it starts on Sunday. An admin can change it in Settings, and timesheets, approvals and reminders follow.
More on Time Tracker
- Timesheet template A CSV timesheet for any spreadsheet app, with an example week, that imports straight into Time Tracker.
- Time tracking to invoices Approved hours, your rates, a PDF invoice and a CSV for Xero or QuickBooks Online.
- Compared with Toggl, Clockify and Harvest Free plan limits, prices per user, approvals and invoicing side by side, with dated sources.
Start tracking today
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Why it's free
Time Tracker is one of the tools in Raq.com. It and Project Base have no charge, and on a free account you can invite your whole team without paying. Raq.com's other tools that use AI work during a free trial, then need a plan. A plan billed per person counts everyone in your account as a seat.