From tracked hours to invoices
Only approved, billable hours reach an invoice. Prepare a draft for a project and a date range, check the lines, then download the PDF or export it for your accounting software.
Making an invoice from tracked time
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Set your rates
Set charge rates for each person, project and activity, from a start date. A new rate never changes time that is already approved or invoiced.
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Approve the week
Hours have to be approved before they can be billed, so nothing unchecked reaches a client.
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Prepare a draft
Pick the project and dates, and group the lines by entry, person, activity or day. Tick the option to put each line's entry notes under it.
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Finish it
The A4 PDF has your logo, both parties, the invoice number, issue and due dates, hours and rate on each line, tax and your payment details.
Getting it to your client and your accounts
| Option | How it works |
|---|---|
| Download the PDF | Every account. Add the client timesheet for the invoice as a PDF or Excel file, without amounts. |
| Send from your own email | Every account. Time Tracker downloads the files and opens your email app with the message written, then you mark the invoice as sent. |
| Email from Raq.com | Accounts on a paid Raq.com plan. It goes out as your company via Raq.com, and replies come to you. |
| Xero | A CSV in Xero's sales invoice import format. |
| QuickBooks Online | A CSV in QuickBooks Online's invoice import format. |
Beyond hourly billing
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Fixed fees
Billable time on a fixed fee project doesn't create hourly lines, and the timesheet check warns about it before the week is submitted.
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Retainers and prepaid hours
Sell blocks of hours, top them up and roll unused hours into the next month.
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Budgets
Get an alert when a project budget reaches 80%, and again at 100%.
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Corrections
An issued invoice is corrected with a credit note. When the whole invoice is credited, its time can be corrected and billed again.
Questions about invoicing
Can I invoice time that hasn't been approved?
No. Approve the week first, or ask the reviewer to. That keeps the invoice and the approved timesheet in step.
What if someone has no rate set?
The timesheet check warns when billable time has no charge rate, and that time can't be invoiced until you add one.
Is invoicing free?
Yes. Drafts, PDFs and the Xero and QuickBooks Online exports come with Time Tracker. Only emailing from Raq.com's own address needs a paid plan.
More on Time Tracker
- Timesheet template A CSV timesheet for any spreadsheet app, with an example week, that imports straight into Time Tracker.
- Timesheet approval Submit the week, approve or return it by project, and lock what has been approved.
- Compared with Toggl, Clockify and Harvest Free plan limits, prices per user, approvals and invoicing side by side, with dated sources.
Start tracking today
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Why it's free
Time Tracker is one of the tools in Raq.com. It and Project Base have no charge, and on a free account you can invite your whole team without paying. Raq.com's other tools that use AI work during a free trial, then need a plan. A plan billed per person counts everyone in your account as a seat.